Episcopal Church Foundation Vestry Papers - for leading congregations

All congregations are required, by canons or by-laws, to have annual meetings to discuss the current state of the church.

These meetings can be very tedious, with the leaders and members of the church going through the motions. Some overperform on the legalistic aspect, rush to complete the agenda, or use it as a platform to air all grievances. Whether the annual meeting occurs in January or November, it presents an opportunity for gratitude, reflection, and recommitment.

Within these annual meetings, we can be truly thankful and demonstrably celebrate the ministries that have thrived and produced positive results. In addition, we can reflect on those ministries that need to end and acknowledge their past contributions. We can especially explore diverse ministries and, with joy, consider launching something new.

The annual meeting can also be an opportunity to recognize leadership and volunteerism in all its forms. We can highlight the strong lay and clergy leadership within the congregation, offer gratitude to those whose terms have expired as vestry members, and especially highlight those who have delegated leadership after a long tenure as head of an organization. Featuring leaders at diocesan, national, and international levels can encourage members to offer their gifts across the church in various elected positions.

These annual meetings present an opportunity to reflect on difficult issues facing the congregation, such as long-term viability, financial health, relevance to the surrounding community, and inclusion—who is missing from the table? Congregations with fewer challenges can set aspirational goals for all areas of their church and community life.
Practically, we can engage the congregation in real-time in these discussions, or the leadership can prepare for these meetings to be more thoughtful and open.

We are people of new beginnings, and annual meetings can be a launching point. Let us take full advantage of this wonderful gift.